Temporary Staff Recruitment Instructions

Class 3 and 4 Recruitment Procedure

When preparing to advertise for temporary work please review UHR's classification resources. In conjunction with the implementation of required background investigations for all staff (Class 1, 3, 4) employees PRIOR to the commencement of employment - ALL Class 3 and Class 4 Casual and Seasonal positions must be posted for a minimum of five (5) business days. This decision is consistent with guidance from OFCCP (Office of Federal Contract Compliance Programs) which states a posting is required for any employee(s) who will work for three days or more—the position must be posted. Please note - only ONE employee may be hired per posting as the ROCs posting will be used to trigger the background investigation process.

Therefore, for any Class 3 or Class 4 Offer of Employment extended, please adhere to the following procedure:

For departments with ongoing hiring needs, a new option exists called Evergreen postings which can be used to create ongoing (year-long or less if necessary) postings. These postings can be used to "capture" applicants continuously and then the Hiring unit can pull an applicant for an "internal" Posting which UHR will create. Applicant dispositions will eventually need to be completed for all applicants to the Evergreen posting once the posting has been closed. UHR will not allow ALL Class 4 positions to have Evergreen postings - but will work with SEBS/HR to identify Job Titles/Duties that meet the criteria. Therefore, UHR is asking departments that hire/employ large groups/numbers of Class 4 employees to create 1–2 "generic" job descriptions and forward them to the ROCS team.

Additionally, any recruitment request for Class 4 hourly employees that propose an hourly rate higher than $40 must be directed to SEBS HR for submittal to the Office of the Executive Dean for approval, utilizing the attached Class 4 hourly rate exception form.


  1. Class 3 CARF
  2. Class 4 CARF
  3. Class-4 Hourly Rate Exceedance Request Form (30k Word file)