Lecturer Recruitment

Recruitment Procedure for New Lecturers

  1. As Faculty Initiator - Department preparers will submit a ROCS request in the Applicant Tracking System (Blue Tab).
  2. The request will then be transitioned to Regina Williams for Budget review and to Paul Ellwood as Authorizer 2 for final review and posting.
  3. Each position must be posted for a period of at least five business days.
  4. Search Committee reviews all applicants, and Applicant Reviewer moves the candidated through the appropriate workflow status:
    1. UHR Qualification review
    2. Once OEE approved, move the candidate to “Interview”
  5. Department should complete dispositions of all other applicants
  6. Once department has identified a successful candidate, a verbal offer may be extended.
  7. Upon receipt of acceptance of verbal offer, Applicant Reviewer may move candidate to workflow status of "Finalist". This will initiate the Background Investigation (BGI)
  8. Upon receipt of BGI approval, Department preparer submits a request in the Lecturer Depository to generate a formal appointment letter. The candidate will receive an email with a link to sign and initial the contract in DocuSign.
  9. Once the department preparer receives the signed appointment letter, they may proceed with submitting a Template Based Hire (TBH) request in HCM and upload a copy of the signed letter, the approved BGI Certification email, and the three PTL forms.

Recruitment Procedure for Returning Lecturers

According to policy 60.1.30, All returning Lecturers must have a current BGI.

  1. As Faculty Initiator, Department Preparers may submit a general/generic-Internal ROCS request in the Applicant Tracking System (Blue Tab).
  2. The request will be transitioned to Regina Williams for Budget review and to Olivia Caputo as Authorizer 2 for internal posting.
  3. Department Prepares must request returning lecturers from their units to reapply to the internal posting.
  4. As applicant reviewer, move all the lecturers through the appropriate workflow status outlined above.
  5. Once the Lecturers are moved to the status of “Finalist”, a “BGI Waiver” request will be initiated.
  6. Upon receipt of the BGI approval, Department preparers will submit a request in the Lecturer Depository to generate a formal appointment letter. The candidate will receive an email with a link to sign and initial the contract in DocuSign. Once the department preparer receives the signed appointment letter, they may proceed with submitting a reappointment request in HCM and upload a copy of the signed letter and the approved BGI Certification email.