Glossary of Actions

Acting Appointment Process

Steps: Kindly submit the following documents by email to sebs-hr@sebs.rutgers.edu at least 30 days prior to the requested appointment period for review. Once the request has been approved, it must be submitted into ROCS.

1. Under the Position Management (orange) tab in ROCS, initiate a position request and upload the following documents:
   • completed/signed acting appointment - acting appointment form (1.1MB PDF)
   • signed/dated CARF
   • org chart
2. Transition the position request through ROCS using the appropriate workflow (Auth 1 – Budget – Auth 2). Upon review, our office will transition the request to UHR.
3. UHR will process the transaction and notify the department/SEBS-HR. Acting Pay will be effective based on the dates approved on the acting appointment form.

***Min/Mid/Max Ranges: 5–15%***

For more information read the University Policy on: policies.rutgers.edu/view-policies/human-resources-hr-section-60

Equity Review

Equity inquiries can only be requested by a supervisor. Our office may request that supervisors provide us with a current resume of the employee you are inquiring about to complete the equity review. Equity reviews are processed using a salary-in-grade form.

Job Description Review

Supervisors can prepare a new CARF to submit for review when making minor modifications/clarifications to an existing CARF. Such changes would not result in a new title/grade.

In-Grade Salary Adjustments (Additional Duties)

Steps: Kindly submit the following documents by email to sebs-hr@sebs.rutger.edu for review. Once the request has been approved, it must be submitted into ROCS.

1. Under the Position Management (orange) tab in ROCS, initiate a position request and upload the following documents:
   • Current CARF
   • New CARF with all new duties/tasks highlighted in yellow for ease of review. Please make sure all fields are populated and well described in areas 1–7 and ensure the CARF is signed/dated by your Chair/Director/Supervisor
   • Org Chart
   • Completed/Signed Salary-In Grade Form
   • Salary In-Grade Questionnaire Responses
   • Updated Resume
2. Transition the position request through ROCS using the appropriate workflow (Auth 1 – Budget – Auth 2). Upon review, our office will transition the request to UHR.
3. UHR will process the transaction and notify department/SEBS-HR. This transaction becomes effective the payroll date following UHR's receipt of the submitted request in ROCS.

***Department Chairs/Director/Supervisors can submit Reclassification
Requests on behalf of their Employees once every 12 months***
Salary-In-Grade Adjustment Range - Up to 10%

For more information read the University Policy on: policies.rutgers.edu/view-policies/human-resources-hr-section-60

Lateral Moves

Note: A minimum of 5% up to a maximum of 15% salary increase at the discretion of the hiring authority can be added to the employee’s current salary.

Promotions (Internal)

Note: A minimum of 5% up to a maximum of 15% salary increase at the discretion of the hiring authority can be added to the employee’s current salary.

Reclassification

Steps: Kindly submit the following documents by email to sebs-hr@sebs.rutger.edu for review. Once the request has been approved, it must be submitted into ROCS.

1. Under the Position Management (orange) tab in ROCS, initiate a position request and upload the following documents:
   • Current CARF
   • New CARF with all new duties/tasks highlighted in yellow for ease of review. Please make sure all fields are populated and well described in areas 1–7 and that the CARF is signed/dated by your Chair/Director/Supervisor
   • Reclassification Questionnaire Responses
   • Updated Org Chart
2. Transition the position request through ROCS using the appropriate workflow (Auth 1 – Budget – Auth 2). Upon review, our office will transition the request to UHR.
3. UHR will process the transaction and notify department/SEBS-HR. This transaction becomes effective the payroll date following UHR's receipt of the submitted request in ROCS.

***Department Chairs/Director/Supervisors can submit Reclassification Requests
on behalf of their Employees once every 12 months***
Reclassification Adjustment Range - Up to 15%

For more information read the University Policy on: policies.rutgers.edu/view-policies/human-resources-hr-section-60.

Self-Initiated Classification Review

Employees in positions represented by the URA-AFT who believe that their job duties have changed have the option to self-initiate a classification review. The employee must complete a CARF/Job Description detailing their current responsibilities and submit the completed CARF/Job Description to their supervisor. The supervisor will provide a signature acknowledgment, electronic or otherwise, and whether or not the duties, responsibilities and requirements are accurately stated no later than thirty (30) days from when the employee presents the supervisor with the forms for review.

An employee may ask their department ROCS initiator to enter the information into ROCS, or the employee can submit the supervisor signed CARF by email to HRConsultant@HR.rutgers.edu or via ServiceNow.

Additional resources can be found using the following link: uhr.rutgers.edu/ura-aft-employee-resources

For URA-AFT staff, determinations are made within eight (8) weeks and become effective the date your email request was received by the classification team. UHR will notify employee/SEBS-HR of any processing changes. Any increases to salary should be visible the payroll date following UHR's receipt of the submitted request in ROCS.

***Employee can Reclassify once every 12 Months***

For more information read the University Policy on: policies.rutgers.edu/view-policies/human-resources-hr-section-60

Transfers

The processing of staff employee records for those who are transitioning into SEBS to accept new employment from other departments/units across the university will be handled by UHR. In this case, a staff offer letter is not required. However, if the transition is from a school that falls under Robert Wood Johnson/UMDNJ/or any of the associated medical schools, our office must be contacted well in advance of our office receiving a recommendation to hire packet so we can consult with UHR as these schools use different salary tables.