Summer Salary Information

Faculty members on academic year appointments are eligible to receive approved summer compensation of up to 3/9ths of their academic year salary, provided that (a) there is no conflict with the policies of the relevant funding agencies for externally funded grants and contracts, and (b) there is approval by the faculty member's Dean. Similarly, calendar year appointees may receive up to 1/11th additional compensation. Should 3/9ths or 1/11th be paid to an academic year or calendar year faculty member, respectively, they are obligated to forego any vacation for that period in which the compensation is paid.

The SEBS-NJAES Summer Salary Form must be completed prior to providing payment for such appointments. Administering units are responsible for preparing and submitting the appropriate transaction in the Peoplesoft system for summer compensation, as class 8, coadjutant appointments in job code 99916. You may access the link to the Summer Salary Form here: SEBS-NJAES-Faculty Summer Salary Authorization Form (152k Excel file)

Before submitting requests for Summer Salary, please review the following along with specific agency requirements for NSF and NIH indicated below:

Please keep in mind:

Agency Requirements

National Science Foundation (NSF): For academic year appointees, a summer salary that exceeds 2/9 of the academic year salary is not allowable. Similarly, a summer salary of 1/11 for calendar year appointees in lieu of vacation is not allowed.

National Institute of Health (NIH). For those faculty paid on NIH awards, the Office of Personnel Management has recently released new salary levels for the Executive PayScale. Effective January 5, 2020, the salary limitation for Executive Level II is $197,300. Please use this new salary limit Federal Executive Pay Scale when calculating summer salary where the faculty's current base rate has exceeded the limit.

**Summer salary will be reviewed and processed using DocuSign; the first level approver will be the Business Office Director, and the Director of Research will be the second level approver.