Post Doctoral Recruitment

Post-Doctoral Associate and Fellow Recruitment Process

Supervisor Training is Highly Recommended Once Every Five Years.

Under Federal regulations, without exception, ALL recruitment searches must be processed through ROCS.

LARFs are not required to recruit Post-Doctoral Associates and Fellows!

Prior to entering ROCS, initiators must have available the following information/items: a prepared justification letter from the Chair to the Dean indicating the need for this search; obtain the necessary account information which will fully fund this position; a detailed posting summary; any educational or special requirements you may want to indicate in the posting; the names and email addresses of each search committee member, and the individual designated as the Applicant Reviewer (having the ability to modify the status of applicants in ROCS system); indicate period posting will remain open (note, there is a required posting period of at least five business days at which time the expired posting will automatically close). Please remember, an EEO Approval email is required for each candidate who is selected for an interview. Once the Selection Committee has completed its search, and all other applicants have been dispositioned, the Applicant Reviewer will now select the “Finalist”. Upon this selection, an email will automatically be generated to UHR signaling them to begin the background investigation process.  Once the background check has been completed, UHR will email you a certification so you may proceed with the hire.  The Initiator will then notify SEBS-HR to change the status of the posting to 'Closed/Filled'. The Department’s administrator can proceed with an offer only after ensuring the required documents listed under the Post-Doctoral Appointment Process tab have been collected.

Contingency Requests – Recruitment of Post Docs

All Post Doctoral Associates are required to have a PhD on or before the actual date of hire.
In the case the department already has a key candidate in mind prior to posting this vacancy who has not yet achieved their PhD, hiring faculty members are encouraged to request an official letter from the Chair of the potential candidate’s Thesis Committee. This letter will explain that the candidate will soon be considered for a position within Rutgers/SEBS/Department and inform them of the need to obtain additional information surrounding thesis submittal and final dissertation defense dates to assist in creating a timeline for receipt of the PhD degree. Once this determination is made, should the faculty member decide to proceed, the recruitment process should begin after receipt of this official letter in order to avoid posting the vacancy too far in advance. This official letter along with an unofficial transcript should be forwarded to SEBS-HR for review and approval on behalf of the Office of the Dean. As a rule, SEBS will only honor contingency hires for those who are within 90 days of receipt of their PhD degree. Once the PhD is received, the department has the right to request an official transcript and should receive and maintain a copy of the officially awarded PhD degree on file.