Post Doctoral Recruitment

Post-Doctoral Associate and Fellow Recruitment Process

Supervisor Training is Highly Recommended Once Every Five Years.

Under Federal regulations, without exception, ALL recruitment searches must be processed through ROCS.

LARFs are not required to recruit Post-Doctoral Associates and Fellows!

Prior to entering ROCS (blue tab), initiators must have available the following information/items: a prepared justification letter from the Chair to the Dean indicating the need for this search; obtain the necessary account information which will fully fund this position; a detailed posting summary; any educational or special requirements you may want to indicate in the posting; the names and email addresses of each search committee member, and the individual designated as the Applicant Reviewer (having the ability to modify the status of applicants in ROCS system); indicate period posting will remain open (note, there is a required posting period of at least five business days at which time the expired posting will automatically close). Please remember, an EEO Approval email is required for each candidate who is selected for an interview. Once the Selection Committee has completed its search, and all other applicants have been dispositioned, the Applicant Reviewer will now select the "Finalist". Upon this selection, an email will automatically be generated to UHR signaling them to begin the background investigation process. Once the background check has been completed, UHR will email you a certification so you may proceed with the hire. The Initiator will then notify SEBS-HR to change the status of the posting to 'Closed/Filled'. The Department’s administrator can proceed with an offer only after ensuring the required documents listed under the Post-Doctoral Appointment Process tab have been collected.

Contingency Requests - Recruitment of Post Docs

All Post Doctoral Associates are required to have a PhD on or before the actual date of hire.

In the case where a candidate applies for a vacancy who has not yet achieved their PhD, faculty members must send a letter of inquiry to the potential candidate's Thesis Committee explaining that the candidate will soon be considered for a position within Rutgers/SEBS/Department and request that an official letter be returned clearly stating when his/her academic requirements will be completed (i.e. thesis submittal/final dissertation defense dates) in order to determine a timeline for the awarding of his/her actual PhD degree. Upon receipt, should the faculty member decide to proceed with the recruitment of their vacancy; the department should forward to SEBS-HR their request to review, attaching the Thesis Committee's official letter, and a current CV for approval by the Office of the Dean. Contingency documents will only be reviewed for those applicants who have completed their academic coursework and are awaiting receipt of their official PhD degree. The recruitment process can only proceed after SEBS/HR has notified you of the approval. Once the PhD is received, a copy must be submitted directly to SEBS-HR.