Post Doctoral Recruitment

Post-Doctoral Associate and Fellow Recruitment Process

Supervisor Training is Highly Recommended Once Every Five Years.

Under Federal regulations, without exception, ALL recruitment searches must be processed through ROCS.

LARFs are not required to recruit Post-Doctoral Associates and Fellows!

Prior to entering ROCS (blue tab), initiators must have available the following information/items: a prepared justification letter from the Chair to the Dean indicating the need for this search; obtain the necessary account information which will fully fund this position; a detailed posting summary; any educational or special requirements you may want to indicate in the posting; the names and email addresses of each search committee member, and the individual designated as the Applicant Reviewer (having the ability to modify the status of applicants in ROCS system); indicate period posting will remain open (note, there is a required posting period of at least five business days at which time the expired posting will automatically close). Please remember, an EEO Approval email is required for each candidate who is selected for an interview. Once the Selection Committee has completed its search, and all other applicants have been dispositioned, the Applicant Reviewer will now select the "Finalist". Upon this selection, an email will automatically be generated to UHR signaling them to begin the background investigation process. Once the background check has been completed, UHR will email you a certification so you may proceed with the hire. The Initiator will then notify SEBS-HR to change the status of the posting to 'Closed/Filled'. The Department’s administrator can proceed with an offer only after ensuring the required documents listed under the Post-Doctoral Appointment Process tab have been collected.

Contingency Requests - Recruitment of Post Docs

All Post-Doctoral Associates are required to have a PhD on or before the actual date of hire.

In the case where a department desires to recruit for a position in which they have a potential candidate they are considering who has not yet achieved his/her PhD, they must adhere to the following procedure well BEFORE a posting is drafted in ROCS:

  • The faculty member must send a letter of inquiry to the potential candidate's Dissertation Committee explaining that the candidate will soon be considered for a position within the School of Environmental and Biological Sciences (SEBS) and request that an official letter be returned which clearly states the following:
    • Date when his/her academic coursework requirements will be met (including dates of thesis submittal/date of final dissertation defense) in order to help the department determine a timeline for the awarding of his/her actual PhD degree. Receipt of this document will allow the faculty member/department to decide when/whether or not to proceed with the recruitment of their vacancy.
    • The department should forward to SEBS-HR a formal request to review these documents by email, attaching the dissertation committee's official letter, and a current CV of the potential candidate for approval by the Office of the Executive Dean.

NOTE: Contingency documents will only be reviewed for those applicants whose dissertation committee letter clearly states that the individual has completed his/her academic coursework, has set a defense date, and is awaiting receipt of their official PhD degree.

SEBS-HR will notify your department if the contingency request has been approved and when the department should proceed with the actual posting of the Post-Doctoral position into ROCS.