Visiting Students & Interns

What is a Visiting (Research) Student?

Typically these are undergraduate or graduate students currently enrolled at a foreign university whose degree programs either require students to conduct research in another country, or permit research conducted in another country to meet the research requirements for their degree program. They will not be registered for courses or credits at Rutgers and arrive here to conduct research either required or integral to his/her degree. Certification from the home institution is required and there is a two year maximum term limitation.

Visiting (Research) Students must be fully funded by any combination of the following: Rutgers, home institution, government agency, or other bona fide funding agency. Evidence of funding support requirements are $1330/mo for undergraduate student and $1666/mo for graduate students. Exception: federal regulations permit visiting research students who are coming to Rutgers under the auspices of a formal institutional exchange agreement to be funded by personal or family funds.

The only employment permitted is that which the hosting Rutgers department may have offered to enhance the research the student will carry out at Rutgers. It is restricted to part-time (up to 20 hours per week) employment in the host department at Rutgers, and is limited to work that is integral to the research objectives of the student. Any departments, centers or institutes wishing to add Visiting Research Students to Rutgers payroll should classify them as Type 9 Fellow/Stipend-No Remission using Job Class Code 99641.

What is a Student Intern?

These are undergraduate or graduate students who are currently enrolled at a foreign university whose degree programs either require students to conduct an internship in another country, or permit an internship in another country to meet the requirements of their degree program. Certification from the home institution is required and the term may vary from one month to a maximum term of12 months.

Student interns can take courses as part of their program and receive credit for those courses. Tuition and fees would apply. Courses should be discussed prior to the student intern?s arrival and incorporated into the Trainee/Internship Placement Plan (Form DS-7002) by the sponsoring professor.

Funding for student interns can come from any source, including 100% personal funds, government funds, Rutgers or home institution funding. Evidence of funding support requirements are $1330/mo. for undergraduate student interns and $1583/mo. for graduate student interns.

Student interns may be paid or unpaid by Rutgers, but are required to perform the internship duties for a minimum of 32 hours per week. Student interns are not allowed employment outside of their internship. Any departments, centers or institutes wishing to add student interns to Rutgers payroll (Type 5 hourly employees) must complete an I-9 verification within the first 3 days of work. Internships cannot contain more than 20% clerical work. Additionally, all interns must be evaluated by the PI or sponsoring professor at the end (and in some cases in the middle) of their programs. A complete list of responsibilities for sponsoring a student intern may be viewed in the document, "Responsibilities of a Sponsoring Professor" which can be found on the Center for Global Services website.

Student Intern Appointment Process: (Proof of English Proficiency Form Required)

Once an international student intern opportunity is identified and the proof of English proficiency is provide, an internship plan is developed. The department will notify the J-1 Advisor who will email an eligibility questionnaire to the student intern for completion. If the requirements are met, the department preparer will initiate a DS-2019 Online Application. When the student intern completes their portion of the DS-2019, the J-1 Advisor will send a DS-7002 to the sponsoring faculty member for completion. The J-1 Advisor will then upload the finalized DS 7002 and upon receipt, the student intern will sign and reload the DS-7002. Upon notification, the department preparer can now finalize the DS-2019 application process.

  • Email completed Appointment Initiation Form with approval signatures
  • Access the Center for Global Services website, search for the DS-2019 request link. Enter your id and password along with the full name and address of the joining party. This link will then be emailed directly to the joining party so they may upload their documents. You will receive a notification email once this process has been completed. You may now upload any remaining documents (i.e., JE numbers along with the appointment letter). Once submitted, the Chair then the Associate Dean will approve the appointment and the International Center will be prompted that the process has been completed.

For More Information

For more information on Visiting Research Students and Student Internships, please take a moment to review the following: