Post Doctoral Appointment Process

Appointment Process

Supervisor Training is Highly Recommended Once Every Five Years.

U.S. Citizens (Required File Documents When Ready to Hire)

  • Email completed Appointment Initiation Form with approval signatures to Teresa Pergher and Jackie Rusnak
  • Memo from Selection Committee Chair indicating why Finalist chosen as "best qualified candidate" and requesting approval from Department Chair to proceed
  • Department Chair's letter to Executive Dean requesting approval to proceed with the hiring of the Finalist
  • Updated CV with a current mailing address for Finalist
  • Three professional letters of recommendation (on official letterhead) are required for new Post Docs appointments
  • Official Copy of PhD Degree Certification
  • Offer Letter signed by Chair and Finalist (this letter will serve as an HCM attachment)
  • The Position Description and Posting Summary Detail can be maintained as part of your office file documents.

Each department will prepare a letter of appointment which will be uploaded in RIAS.

Non-U.S. Citizens (Proof of English Proficiency Form Required)

  • Email completed Appointment Initiation Form with approval signatures
  • For DS-2019 requests, access the Center for Global Services website, search for the request link. Enter your id and password along with the full name and address of the joining party. This link will then be emailed directly to the joining party so they may upload their documents (CV, passport, source of funding, letter of invitation). You will receive a notification email once this process has been completed. You may now upload any remaining documents (i.e., JE numbers along with the English proficiency document and appointment letter). Once submitted, the Chair then the Vice Dean will approve the appointment and the International Center will be prompted that the process has been completed. The Global Center will notify the Department by email when the DS-2019 is ready.
  • Official Copy of PhD Degree Certification

It is strongly recommended that first-time Post Doctoral appointments of Non-US citizens be for an initial appointment term of one year.

Individuals who do not hold a PhD at the time of the appointment request may be considered on a case-by-case basis. Contingency requests should be directed to SEBS-HR along with a current CV and an official qualifying receipt of submittal of dissertation for the Dean's review.

For more information visit academiclaborrelations.rutgers.edu/academic-appointments-manual/academic-appointments-manual (Academic Appointments Manual).